Vadia AI Noter — in every plan

Be with your client. Let the note write itself.

Pick your note form, hit record, and stay in the room. Vadia AI Noter drafts the progress note, the SOAP, and the treatment plan that used to eat your evening. You review, change anything, and sign.

Start your 30-day free trial Sign in

No AI add-on. No per-note fee. No per-minute charge. It's in every plan from day one.

Free for 30 days. Your card isn't charged today, and you can cancel anytime before the trial ends.

Progress notes & SOAP
Treatment plans
DSM-5-TR diagnosis support
Progress & outcome tracking

Bilingual EN / ES
HIPAA-conscious
Telehealth-ready
Private by clinic

The second job nobody signed up for

Hours of documentation for every hour of care

In a time-and-motion study of 57 physicians across four specialties, clinicians spent nearly two hours on electronic health records and desk work for every hour of direct patient care — and another one to two hours of clerical work at home each night.

Sinsky et al., Annals of Internal Medicine, 2016

Behavioral health carries its own version of that load: a note after every single session, and a treatment plan with dozens of fields that can take an entire evening to build from a blank page. That time comes out of your caseload, your family, or your sleep — and it never shows up on an invoice.

Writing every word yourself

A blank page waiting after each session
A treatment plan built field by field
DSM-5-TR criteria looked up by hand
Scores and goals re-keyed from the chart
The note still open after dinner

With Vadia AI Noter

The draft is ready when the session ends
The treatment plan comes back filled, section by section
Diagnosis suggestions arrive with your own words quoted as evidence
Scores and goal progress track themselves
You read, adjust, and sign — in minutes

The assistant drafts; you decide. Recording is consent-based and off by default, nothing is ever auto-signed, and you remain the author of every word in the record.

Free training

Three separate one-hour sessions every Saturday on credentialing, opening a practice, and running it in software, starting 12 September. Free, live, in English and Spanish. Come to one or all three.

Saturdays at 10, 1, and 3 — Central. First session Saturday 12 September.

See the sessions

Credentialing in Texas10:00–11:00 AM CT
2 hr break
Supervision in Texas1:00–2:00 PM CT
1 hr break
Running it in software3:00–4:00 PM CT

Treatment plans

The document that used to take an evening

Vadia's treatment plan is the full payer-ready instrument — presenting problem, functional impairment across six life domains, a medical-necessity statement, strengths and barriers, and four goals with two measurable objectives and four interventions each. AI Noter drafts it from the session straight into that form, using your dropdowns and your language.

Measurable objectives with baselines, targets, and dates
Medical-necessity language written the way payers read it
Every field stays editable — nothing is ever auto-signed
Drafted in English or Spanish, on your own template

See how the AI Noter works

Diagnosis support

DSM-5-TR suggestions that show their work

Ask for suggested diagnoses and Vadia reads the note you just wrote against DSM-5-TR criteria. Each suggestion comes back with a confidence level, a plain-language rationale, and criterion-by-criterion evidence quoted from your own documentation — along with what is not yet established and worth assessing next.

Criterion-level evidence quoted straight from your note
Confidence levels, plus an explicit “not yet established” list
You select, accept, or reject every single suggestion
Decision support — never a diagnosis. A licensed clinician decides.

Progress & outcomes

Progress you can show, not just remember

Every screener you score in session lands on the client's progress view: baseline to latest, the direction of travel, and how far each treatment goal has moved. The same trend appears inside the note while you're writing about it — so measurement-based care stops being a separate chore.

PCL-5, PHQ-9, GAD-7 and more, trended from baseline
Goal progress with dated, attributed updates
The trend renders inside the note you're drafting
Ready for the utilization review that asks for it

Built for behavioral health

Everything your practice runs on — and nothing that slows you down

One connected system for notes, scheduling, telehealth, billing, and a bilingual portal — so your team stops stitching tools together and starts getting time back.

Clients who show up — in their language

Intake, scheduling, and messages in English or Spanish with a tap — so clients understand, engage, and keep their appointments.

Fewer no-shows, less phone tag

A drag-and-drop calendar with automated reminders and clear availability, so your days fill up and empty slots don't.

Notes done before you leave

Pick your note form and hit record — Vadia AI Noter records the session and drafts the note into that form, included in every plan. You review, edit, and sign; the blank page is gone.

Get paid, without the chase

Built-in telehealth plus eligibility, claims, and card payments — so seeing clients and getting paid live in one place.

Everything, in one place

Yes — Vadia really does all of this

This is the complete clinical core — and every bit of it is included in your plan. Search it, filter it, and see the whole platform your practice runs on. No usage tiers, no locked “premium” charting. A few optional power-ups — Comms, White-label, Clinic Status, and the AI Center copilot — are paid add-ons you can turn on when you want them.

capabilities included — and counting

214 of 214 shown

Calendar & Scheduling

Fill your days without the phone tag.

Multi-provider calendar
Per-clinician colors
Availability rules
Recurring availability
Online self-booking
Appointment requests
Approve or decline requests
Reschedule & cancel
No-show tracking
Automated reminders
2-hour SMS reminder
Digital check-in

Telehealth

Secure video, right in the chart.

HD video visits
One-click join
Shareable visit links
No-login guest join
Records both voices
In-visit recording
Recording consent
Automatic transcription

Vadia AI Noter

Pick a form, hit record, review, sign.

Ambient AI notes
Record-to-note drafting
Speech-to-text
Note-form overlays
Consent-gated recording
Auto transcript purge
AI daily brief
DSM-5 diagnosis suggestions
Coding decision support

Charts & Notes

Documentation that's done before you leave.

Encounter charting
Progress notes
Draft & sign workflow
Supervisor co-sign
Overdue-note reminders
Treatment plans
Chart triage
Branded note PDFs
Cover sheets
Printable sign-in sheets
Clinical profiles
Private admin notes

Forms & Intake

Paperwork clients finish before the visit.

Digital intake forms
Template library
Form bundles
Send forms to clients
Scan paper to PDF
Automatic data extraction
Signature fields
Branded form PDFs

Scored Instruments

Screeners scored the moment they're done.

PHQ-9 & PHQ-A depression
GAD-7 anxiety
SCARED
C-SSRS suicide risk
Columbia safety plan
PCL-5 PTSD
CATS trauma
Vanderbilt ADHD
PSC-17 & PSC-35
ASQ developmental
AUDIT & AUDIT-C
DAST-10
CRAFFT
ACE screen
CBT thought record
DBT diary card
Outcome trends

Consents & E-Sign

Every consent, signed on any screen.

E-signature requests
In-app signing
Portal signing
Scan-to-sign paper forms
Telehealth consent
Text/SMS consent
Recording consent
AI-notes consent
Media consent
Minor treatment consent
HIPAA acknowledgment
Financial responsibility
Release of information
Good faith estimate

Supervision Hours

Track supervised hours to the board's minimums — and get them signed.

Direct, indirect & supervision hours
LPC-Associate hour tracking
LCSW hour tracking
LMFT-Associate hour tracking
Live progress gauges
Texas board minimums built in
Group-supervision cap guardrails
External supervisor e-sign link
No login for your supervisor
Dual e-signature
Tamper-evident signed record
Board-ready PDF export
Running hour totals

Cred Guide

Credential yourself with every payer — guided, tracked, and never lapsed.

Do-it-yourself credentialing
Guided step-by-step roadmap
NPI → CAQH → TMHP → Medicare
Per-payer forms & phones
Per-payer application timelines
Dated milestone timeline
Payer status tracker
CAQH 120-day reminders
Recredentialing reminders
License, DEA & malpractice alerts
Master document checklist
Support phone directory

Patient Portal

One bilingual home for your clients.

Portal dashboard
Secure messaging
Online booking
Digital check-in
Portal telehealth
Documents & records
Pay a bill
Mood check-ins
Sign forms
Profile & insurance
One-tap English / Spanish

Voice, SMS & Fax

Your own practice line — in the record.

2-way texting
In-app softphone
Send & receive fax
Dedicated phone number
Business text registration
Office-hours & voicemail routing
Missed-call auto text-back
Unified comms timeline
Usage dashboard
Clinician alerts

Phone System

A full business phone line for your front desk.

Office-hours call routing
Auto-attendant (IVR) menu
Voicemail inbox & dashboard
Missed-call handling
Ring groups & screening
Forward to any number

Messaging & Alerts

Keep the team and clients in the loop.

Internal staff chat
Staff–client messaging
Saved replies & SMS templates
Broadcast announcements
Push notifications
Email notifications
SMS notifications

Claims & Eligibility

Get paid without the chase.

Claims worklist
CMS-1500 generation
Claim sign-off
Eligibility checks (270/271)
Benefit parsing
Remittance / ERA posting
Denials management
Denial buckets (CARC)
Clearinghouse submission (Stedi)
Payer acknowledgments (277CA)
Live payer status — Received / Approved
Coverage discovery without a member id
Automatic remittance posting
Payer catalog
Service-code defaults
AR aging

Payments & Invoicing

Copays and invoices, one tap.

Patient invoices
Invoice PDFs
Card & copay collection
Mark-paid workflow
Online payments
Payment receipts

Finance & Payroll

See the whole practice's money.

Owner finance dashboard
Clinician earnings
Payroll submissions
Service-class rates
Date-range reports

Mood & Wellness

Care that continues between visits.

Daily mood check-ins
Caseload mood monitor
Mood alert thresholds
Daily mood email
Weekly wellness email
One-click unsubscribe

Analytics & Reports

Know your practice at a glance.

Clinic status dashboard
KPI tiles & sparklines
Outcome analytics
Clinician scorecards
AI narrative insights
AI Center business copilot
Ask-anything practice Q&A
AR aging charts
Needs-action list
Custom exports

Clients & Records

Every client detail in one place.

Client directory
New client intake
Parents & guardians
Guardian portal access
Insurance & coverage on file
Self-pay tracking
Document vault
Portal invitations
Referral packets

Security & White-Label

Private by clinic, branded as yours.

Role-based access
Module permissions
Tamper-evident audit log
Multi-tenant isolation
Custom domains
White-label branding
Contrast & a11y checks
Team & invitations
Bilingual settings

White-Label & Domain

Your brand and web address, everywhere clients look.

Your own custom domain
Your logo & colors
Branded client portal
Branded client emails
Your-brand telehealth links

Tasks, Support & Store

The little things that keep you moving.

Task management
Task reminders
In-app support desk
Phone-number store
Cart & checkout
Plan subscriptions
Add-on entitlements
Credential vault
Global search

The clinical core is fully included in every plan. Four optional add-ons layer on when you want them: Comms (your own voice, SMS & fax line), White-label (your brand + custom domain), Clinic Status (owner insights), and the AI Center business copilot. Everything else here comes standard.

How it works

Get started in three calm steps

No long forms, no pressure — just a workspace that's ready when you are.

Step 1
Create your clinic
Set up your bilingual workspace in minutes and make it feel like yours.
Step 2
Invite your team
Bring clinicians and staff into a space that already speaks their language.
Step 3
Welcome your clients
Share a bilingual portal your clients actually use — and let Vadia AI Noter start saving you time from the very first session.

Designed to feel calm — for you and the people you care for

No dark patterns. No pressure tactics. Just clear tools that treat everyone's attention with care.

Plain language
Clear, jargon-free copy that reduces cognitive load for staff and clients.
Accessible & mobile-first
Built to WCAG AA, with generous tap targets and flawless small-screen layouts.
Calm by default
Grounded colors, gentle motion, and forgiving flows that never rush you.

Vadia Claims

Bill insurance without leaving your chart

Your notes already hold everything a claim needs. Vadia Claims turns a signed session into a clean CMS-1500, files it electronically, and tells you what the payer said — so nobody re-types a claim into a portal at 9pm.

Checked before it goes

Every claim runs through a scrubber first — missing diagnosis, missing member ID, a date of service outside the filing window. You fix it here instead of learning about it from a rejection six weeks later.

Know the coverage is real

Verify a client's insurance in seconds, and let Vadia re-check the whole roster every month. Texas Medicaid plans change assignment constantly — this is how you find out before the session, not after the denial.

Follow every claim

Acknowledgements and payer responses come back into Vadia on their own. A claim moves from submitted to accepted to paid on your screen, and anything the payer refuses lands in a denial worklist with the reason attached.

Payments post themselves

When the payer pays, the remittance is read line by line and matched back to the claim — what was allowed, what was written off, what the client still owes. Your ledger updates without a spreadsheet.

Simple pricing

Pick your monthly volume

One plan covers everything the rail does — filing claims, checking coverage, chasing status, and pulling payments back in. No second meter running quietly in the background.

100 transactions / month
$42.50/mo
200 transactions / month
$85/mo
440 transactions / month
$170/mo
1,200 transactions / month
$425/mo
1,800 transactions / month
$637.50/mo
2,400 transactions / month
$850/mo

What counts as a transaction

Your plan pools all four. Use them however your practice actually works — there is no per-item price to weigh up before you click.

A claim sent to a payer (CMS-1500 / 837P)
An eligibility & benefits check (270/271)
A claim status check with a payer (276/277)
An electronic remittance the payer sends back (835 ERA)

Need more than your plan in a busy month?

Nothing stops. Additional transactions beyond your plan are $0.95 each and appear on your next invoice — no cap to watch, no plan to change mid-month.

We set it up with you

Three hours of onboarding in your first week, at no charge. We configure your system alongside you, and we export your current clients from whatever you use today and import them into Vadia — free. Nobody is handed a login and wished luck.

Vadia Claims covers professional (CMS-1500) claims. Some payers require a short enrollment before electronic payments can be sent — we handle that with you, and the enrollment itself is free.

Make it yours

Add more when you're ready

Every plan comes with the full core suite — charting, scheduling & telehealth, the bilingual portal, forms & e-sign, billing, and Vadia AI Noter. Add Communications whenever you want a dedicated practice line.

Add-on

Communications — Voice, SMS & Fax

An optional add-on that gives your practice its own business line. Call clients from an in-app softphone, send SMS appointment reminders and confirmations, and send and receive faxes — all in the record, so no one hands out a personal cell number.

Voice
SMS reminders
Fax

Immigration Evaluations

Turn a two-hour interview into a court-ready packet

Record the forensic interview, let AI draft the psychological evaluation, and assemble a fully-branded packet — asylum, VAWA, U/T-visa, extreme hardship, and cancellation of removal. Human-reviewed; nothing is ever auto-signed.

Explore Immigration Evaluations

✓Structured, protocol-driven interview for every case type
✓AI fills the report from the transcript — cited and reviewable
✓Court-ready PDF packet with your clinic's full letterhead
✓Bilingual English / Spanish, in person or telehealth

See it in action

Preview your white-label experience

Every Vadia plan includes a branded public website and a bilingual client portal — in your clinic's own colors. Click through a live, interactive sample.

For clinicians

Preview a clinic website

A full white-label public site — home, about, request, book, refer, and contact — with a built-in color-theme switcher so you can picture your brand.

Open clinic demo For your clients

Preview the patient portal

The bilingual client dashboard your patients use — appointments, messages, forms, and billing at a glance, on any device.

Open portal demo

Sample clinic and data, for demonstration only.

Care that meets you where you are — ready when you are

Start today with the full platform and Vadia AI Noter included. Your card isn't charged until the trial ends, and you can cancel anytime before then.